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Terms and Conditions

DMMMSU Safewatch System

1. Acceptance of Terms

By accessing and using the DMMMSU Safewatch System, you accept and agree to be bound by the terms and provisions of this agreement.

2. Description of Service

DMMMSU Safewatch is a Digital Monitoring and Management System for University Safety designed to enhance disaster risk reduction and management capabilities within the university premises.

3. User Responsibilities

• Maintain the confidentiality of your account credentials
• Use the system responsibly and ethically
• Report any security vulnerabilities or suspicious activities
• Provide accurate information during registration
• Comply with all applicable laws and regulations

4. Account Security

Users are required to create strong passwords containing a combination of letters, numbers, and symbols. Accounts compromised due to weak passwords may be subject to suspension.

5. Prohibited Activities

• Attempting to gain unauthorized access to system resources
• Sharing account credentials with unauthorized individuals
• Using the system for illegal or unauthorized purposes
• Intentionally disrupting system operations
• Transmitting harmful content or malware

6. Data Usage

All data collected through the system is used solely for disaster risk reduction and management purposes. Users consent to the collection and processing of their information as outlined in our Data Privacy Policy.

7. Limitation of Liability

The system administrators are not liable for any damages arising from the use or inability to use the system. Users acknowledge that the system is provided "as is" without warranties of any kind.

8. Modifications to Terms

We reserve the right to modify these terms at any time. Continued use of the system after changes constitutes acceptance of the revised terms.

9. Termination

Accounts may be suspended or terminated for violations of these terms or for security reasons. Users may close their accounts at any time by contacting system administrators.

10. Governing Law

These terms shall be governed by and construed in accordance with the laws of the Philippines.

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Data Privacy Policy

DMMMSU Safewatch System

1. Introduction

This Data Privacy Policy describes how DMMMSU Safewatch collects, uses, and protects your personal information in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) and related regulations.

2. Information We Collect

We collect the following personal information during registration and system usage:

• Personal identification information (first name, middle name, last name)
• Contact information (email address, phone number)
• Location information (for incident reporting)
• Account credentials (encrypted passwords)
• User-generated content (incident reports, comments)
• System usage data (login times, IP addresses)
• Uploaded media (profile pictures, ID documents)

3. How We Use Your Information

Your information is used for the following purposes:

• To provide and maintain the DMMMSU Safe Watch system
• To authenticate and authorize user access
• To respond to incident reports and emergency situations
• To send important notifications and alerts
• To improve system functionality and user experience
• To comply with legal obligations
• To ensure security and prevent fraud

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Your consent for specific processing activities
• Performance of a contract to which you are a party
• Compliance with legal obligations
• Protection of vital interests
• Legitimate interests pursued by us or third parties

5. Data Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your explicit consent
• With authorized university officials for emergency response
• With law enforcement agencies when required by law
• With service providers who assist in system operations
• In connection with a merger, acquisition, or asset sale

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These include:

• Encryption of sensitive data
• Secure authentication mechanisms
• Regular security audits and updates
• Access controls and monitoring systems
• Staff training on data protection

7. Your Rights

You have the following rights regarding your personal data:

• Right to be informed about data processing
• Right to access your personal data
• Right to rectify inaccurate data
• Right to erasure or blocking of data
• Right to object to processing
• Right to data portability
• Right to withdraw consent
• Right to file a complaint with the National Privacy Commission

8. Contact Information

If you have questions about this privacy policy or wish to exercise your data protection rights, please contact us at:

DMMMSU Safewatch Administration
Email: privacy@dmmmsusafewatch.edu.ph
Phone: [University Contact Number]